Online board meetings are a great method to bring colleagues together without the need to travel. It lets you have more meetings at different times that will benefit the majority of attendees, increasing productivity and engagement. Furthermore, any changes to the documentation made during these meetings will automatically be synchronized when the internet is available again. This means that even if your colleague is offline, they will be able to read and access on all of the information discussed at your last meeting.

During an online meeting, your board members can utilize the video conferencing tools within their board management software to view each other and speak face-to-face. This keeps them interested and gives them the ability to observe each other’s non-verbal communication. Additionally, they can mute their microphones if they aren’t talking to avoid interrupting one others and observing the rules of online meeting.

Before you host your online board meeting it is an excellent idea to conduct an overview of the technology with the attendees who will be attending in order to ensure everything functions properly. This includes ensuring that your board member’s laptop has a reliable connection and that the quality of their camera is satisfactory. In addition, you must ensure that they have enough bandwidth to run the meeting and aren’t distracted by any other devices (like the sound of ringtones or an annoying background).

Participants at virtual meetings should be sure to dress appropriately. It is crucial to keep a professional look, as people from around the world are likely to be able observe it. It’s also a good idea not to sit in front of a large window because the glare could affect the view on the screen.

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